SiteSurvey for Meetings & Events is an information gathering tool for people working in the Meetings and Events business. It’s main purpose is to aid in making a complete record of reference for a potential event space. Technical Directors, Meeting Planners and others will find this application useful when visiting potential event locations.
This is not meant to replace CAD drawings, or any other highly detailed documentation that should be obtained directly from the property engineers, but rather should help in building a resource so that others looking to produce an event at the same location can easily reference the basic information for their use.
This section is the cover page of the Survey and captures general information about the property – Name and address of property, when the survey was done, and general notes. It is also where you choose whether your primary dimension will be Metric or Imperial. From this page you link to four sections to capture more detailed information.
Site Survey gives you an area to store all of the property contacts that you can view in a single list, making it easy to view contact information or to send an email. You can rearrange the list order to suit your needs.
Gather measurements of items at the property like stage pieces, table sizes, and other items the venue owns that would be available throughout the property. This information can make all the difference in a tight room set up.
This is where all of the specifics for each room is recorded. Any installed AV is documented, as well as dimensions, ceiling heights, and other critical room information. You can also take pictures of the room (on a camera equipped device) in this section. At the bottom of this section is the Sketch area for creating a quick floor plan for easy reference.
In the Sketch area you can do a quick reference drawing of the room. If the space is a simple rectangle you can draw a Quick Room from the dimensions you’ve entered in the Room Survey section, otherwise you have the option to draw the room one wall at a time. Once you’ve drawn out the room walls you can add items such as doors, columns and other room specifics.
This is an optional section of the survey should you choose to add a record of the meeting that the Survey is originally done for. Here you add information such as a project name & reference number, staff used on the event, outside vendors, and other items that may be useful as a future reference.
From the Site Overview page you can export your survey as a CSV file for import into a spreadsheet for editing on the desktop.